Personal Assistant to the Headteacher/Office Manager

Moseley School and Sixth Form, Birmingham, West Midlands, B13 9UU

18 days remaining to apply

• Start date details

  1st September 2026

• Closing date

  8 June 2026 at 8am

• Date listed

  21 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £30,573.00 - £37,088.00 Annually (Actual) Grade 4; SP23 £34,434 to SP31 £41,771 FTE

Personal Assistant to the Headteacher/Office Manager job summary

We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley in September 2026. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.

Successful candidates will have:

• Experience of working in a School Environment
• Have excellent interpersonal and organisational skills
• Experience of a wide range of administrative functions

Working Time:

This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.

Responsibilities - PA to Headteacher:

• Diary management involving liaison with different agencies, both internal and external to the school
• Confidential work for the Headteacher such as preparation of confidential reports
• Preparation, maintenance and management of filed records including school policy and procedures
• Preparation of returns and reports as required by Headteacher/ Governing Body to agreed/required deadlines
• Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate
• Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc
• Dealing with enquiries from all stakeholders
• Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body
• Co-ordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaints
• Liaising and directing members of staff with queries or questions
• Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website
• Maintain up-to-date documents on the intranet
• Ensure the smooth and calm running of the Headteacher’s office
• Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body
• Ensure all agreed planned absences are recorded on the school system

Responsibilities - SLT Support:

• Provide assistance for the Senior Leadership Team, including arranging meetings and administration support
• Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies
• Organising Meetings for Headteacher and Core Leadership groups
• Taking minutes at meetings and ensuring actions recorded at meetings are completed
• Assist with CPD and appraisal administration
• Organise meetings and take minutes for the Social and Wellbeing Committee
• Provide ad hoc support to arrange cover for absent staff, which will require a 6:45 am start and an early finish

Responsibilities - Line Management:

• Line manage the Reception Team
• Provide and organise cover for the Reception Team when required

Responsibilities - Health & Safety:

• Act a Fire Marshall
• Ability to be an on-call First Aider

Responsibilities - General:

• Update the School Staff Handbook
• Arrange all end of term and any ad hoc staff events
• Co-ordinate student reward events as directed by the Headteacher
• Prepare all celebratory certificates and Headteacher commendations for students and staff
• Contact for Moselians and external agencies and companies
• Monitoring of isolated students outside the Headteacher’s office
• General duties including overseeing hospitality, photocopying, word processing and laminating

Other Responsibilities:

• Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directed
• Participate in professional development opportunities, willingness to develop additional skills and expertise
• Keep up to date with current educational developments and legislation affecting your area of responsibility
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Develop constructive relationships and communicate with other agencies/professionals
• Be aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school’s safeguarding policy
• To comply with the school’s Health and Safety policy and statutory requirements
• To undertake any other duties not detailed above commensurate with the level of the post.

We welcome visitors to the school. Please contact recruitment@moseley.bham.sch.uk if you have any questions about the role or school and would like to arrange a visit.

Please note this advert may close when sufficient applications are received.

Disclaimer

By submitting this application form, you declare that all information provided is accurate and truthful. You further confirm that you have not used any artificial intelligence (AI) tools or software to generate, edit, or enhance any part of this application. Any application found to have utilised AI will be subject to disqualification. / Nat updating on My New Term

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Moseley School and Sixth Form

• School type: Local authority maintained schools, Does not apply, ages 11 to 18
• Education phase: Secondary school
• School size: 1428 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Moseley School and Sixth Form website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/moseley-school-and-sixth-form

The staff at Moseley School and Sixth Form are a passionate team of professionals. Our purpose is to inspire excellence in character and scholarship. The students and their families have bought into this vision. Together we form a friendly and dedicated community.

Moseley School and Sixth Form is a large comprehensive secondary school with a thriving sixth form. Moseley School first opened its doors in 1923. We value our long history whilst being excited about our future. There are 1300 students, 150 teaching and support staff, excellent facilities housed in a grade two listed building, a modern building which opened in 2012 and a recently completed sports complex and extensive grounds. Staff enjoy subsidised healthcare options and access to our on-site gym.

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