Receptionist/Administrator
Shipston High School, Shipston-on-Stour, Warwickshire, CV36 4DY13 days remaining to apply
Start date details
As soon as possible
Closing date
5 October 2026 at 9am
Date listed
22 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time (Can be done as a job share): 37 hours per week 8.00am to 4.00pm Monday – Thursday & 8.00am to 3.30pm Friday Term time plus 1 week. Part time would also be considered
Contract type
- Permanent
Pay scale
- Grade D £13.28 per hour £25,614 to £26,016 pro rata (£21,908 to £22,252 actual salary)
What skills and experience we're looking for
Job Purpose:
To provide an efficient and courteous reception service in main reception or student services for the Academy, being the first point of call for visitors, students and parents in particular. Also provide general administrative support to other areas of the school as delegated by the Business Manager or Headteachers PA.
Duties and Responsibilities:
- ICT, Secretarial & General Office - Undertake a wide range of clerical duties, data input, SIMS input, general secretarial duties as required by the head teacher. Maintenance of stock and stationery, filing, word process letters and other teaching aids.
- As a member of the Reception Team, be the first point of contact and provide a welcoming and efficient reception service to visitors, parents, students and staff. Deal with telephone calls in a courteous and professional manner, taking messages, managing visitor access and assisting with all duties associated with the reception office.
- Data collection update for students. Including new admissions YR6 & 7
- To mark in all late pupils using proprietary software & SIMS if required.
- Data Input - Use of the SIMS.net school computer application – training will be provided.
- Assist with the maintenance of the school’s database of computerised and manual student records. Assist in the production of school documents. Assist with the production of Free School Meals entitlements, returns and statistics.
- Have responsibility for distribution (internal & external) of post on a daily basis.
- Take minutes at meetings as/if required.
- Undertake general filing, reprographics work, and other routine office tasks as required.
- Maintenance and updating of records – both computerised and manual, e.g. student lists and profiles, examination entries, student data information sheets.
- On occasion the school may require the candidate to act as an invigilator or a reader/writer for SEN students during school examinations (training will be provided)
- Be willing to undertake First Aid training and act as a designated First Aider.
- Provide supervisory cover in the school dining hall as and when required
- Provide support and cover within the Admin team as necessary.
- Exclusions Paperwork
- Departmental letters checked and sent out on edulink
- Carry out any other reasonable duties and responsibilities within the pay grade as directed by the Business Manager.
- Notes
- Working hours will be between 8.00 a.m. to 4.00 p.m. Mon – Thurs 8.00 a.m. to 3.30 pm. Fridays with half an hour unpaid lunch break.
- The job description is not necessarily a comprehensive or definitive description of the post. It allocates duties and responsibilities but does not direct the particular amount of time to be spent carrying them out. It will be reviewed regularly and may be subject to amendment at any time after consultation with the post holder.
Please see attached Job Description for person specification
Shipston High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.
We reserve the right to interview on receipt of applications and close the job advert early. We encourage applicants to submit their applications as soon as possible.
Please see attached Job Description for person specification
What the school offers its staff
Shipston High School has a unique school atmosphere, arising from our high expectations and our student-centred ethos. It is an ethos in which our teachers are able to focus on the wellbeing and academic progress of our young people. As a result, both students and teachers flourish.
Our students are our best advertisement. They are motivated, hard working and well behaved. In July 2023, Ofsted noted that ‘pupils are mature, polite and considerate of others’, further observing that ‘Pupils show positive attitudes towards learning’.
Further information about the job
Commitment to safeguarding
Shipston High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS disclosure.
Applying for the job
Please complete the online application.
CVs will not be accepted for this application.
Apply for this jobAdditional documents
If you need these documents in an accessible format, please contact the school.
About Shipston High School
- Organisation type
- Academy, ages 11 to 16
- Education phase
- Secondary school
- Size
- 526 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- Website
- Shipston High School website
- Email address
- lernst@shipstonhigh.co.uk
- Phone number
- 01608 661833
Shipston High School is a high-achieving 11-16 school in attractive rural surroundings.
Shipston High School has a unique school atmosphere, arising from our high expectations and our student-centred ethos. It is an ethos in which our teachers are able to focus on the wellbeing and academic progress of our young people. As a result, both students and teachers flourish.
This is a hugely exciting time for the school. At this point of significant national change in education, we are highly ambitious for our students and we recognise that our staff are essential to their success. Examination results have shown impressive attainment in the last few years and, as a result, the school is regularly oversubscribed.
Our students are our best advertisement. They are motivated, hard working and well behaved. In July 2023, Ofsted noted that ‘pupils are mature, polite and considerate of others’, further observing that ‘Pupils show positive attitudes towards learning’.
Arranging a visit to Shipston High School
To arrange a visit and increase the chance of a successful application email lernst@shipstonhigh.co.uk.
School location
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