Receptionist - Bierton Hill Campus - Aylesbury
Chiltern Way Academy, Aylesbury, Buckinghamshire, HP22 6NL6 days remaining to apply
Start date details
As soon as possible
Closing date
20 November 2024 at 11:59pm
Date listed
8 November 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Bucks Pay Range 2 £24,879 - £26,961 37 Hours per week Term-time only (39 weeks per annum) pro-rata equates to approximately: £21,099 - £22,865
Contract type
- Permanent
Pay scale
- Bucks Pay Range 2 £24,879 - £26,961 37 Hours per week Term-time only (39 weeks per annum) pro-rata equates to approximately: £21,099 - £22,865
What skills and experience we're looking for
PURPOSE OF JOB
To manage the day-to-day running of all aspects of Reception administration, in an effective and efficient manner.
To organise and prioritise your workload to ensure that our students maximise their potential through the provision of a high quality administrative service.
To present the Academy in a positive light by being hospitable, courteous and helpful to all visitors, staff and students.
MAIN DUTIES AND RESPONSIBILITIES -
To ensure the provision of general administrative services:
- Support the Head of Campus and staff team with the administrative workload.
- Provide a welcoming and professional reception service. Respond immediately to all visitors and telephone calls to the school.
- Treat all parents and visitors courteously and professionally, ensuring they have the appropriate security checks. Advise HR Team of any relevant information to be included in the Single Central Register.
- Ensure the efficient and effective transfer of information in relation to sickness absence, payroll, attendance, finance etc.
- Deal with emails and internal and external post and deliveries.
- Maintain confidentiality.
- Maintain the campus diary.
- Maintain campus stationery and postage supplies and undertake regular stock checks.
- Responsible for ad-hoc school shopping requirements
- Co-ordinate/schedule meetings and refreshments, liaising with colleagues, parents, education support services and other agencies as appropriate.
- Responsible for the site Inventry system – producing reports as required.
- Provide accurate reporting of student data as required.
- Produce and distribute information to staff, parents and students.
- Apply the Academy’s policies and provide reports as required.
- Work closely with the HR Administrator to facilitate the smooth transfer of information between campuses.
- Assist with reception cover across the Wendover and Prestwood sites as required.
- Administer the campus attendance system for students, liaising with the transport manager, parents and Support Lead as necessary.
- Support the Head of Campus and Data Manager in the collation and maintenance of data.
- Update CPOMs with all attendance issues and absences, run reports as directed by SWAM.
- Ensure that all documentation relating to new admissions and leavers is complete.
- Provide accurate reporting of student data as required.
- Ensure that all data is handled in accordance with GDPR.
- Issue petty cash, ensuring authenticity of receipts and following rules laid down in
-
SIMS/CPOMs student database:
To provide a Financial support service:
‘Office Procedures’.
- Assist the Exams Officer with scanning/photocopying and preparing rooms.
Assist the Academy’s HR Officer.
Ensure all relevant Return from Suspension paperwork is completed and forwarded to HR Officer/HR Administrator.
Sign for goods on arrival and pass the delivery note/invoice and goods to the budget holder for formal checking against the order.
What the school offers its staff
- Bereavement leave
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free flu jabs
- Free parking
- On-site parking
- Sick pay
Commitment to safeguarding
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Chiltern Way Academy
- School type
- Academy, ages 4 to 19
- School size
- 265 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Chiltern Way Academy website (opens in new tab)
- Email address
- bjames@chilternway.org
- Phone number
- 01296 622157
The Chiltern Way Academy Trust is a cutting edge and transformational organisation for students with ASC and SEMH, We currently have 7 campuses across the Trust ranging from Combined to Comprehensive schools.
Arranging a visit to Chiltern Way Academy
To arrange a visit and increase the chance of a successful application email bjames@chilternway.org.
School location
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