School Office Admin Assistant
St James' Church of England Primary School, St Helens, Merseyside, WA11 0NL26 days remaining to apply
Start date details
As soon as possible
Closing date
14 November 2025 at 9am
Date listed
17 October 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 36 Hours per week. 39 weeks per year
Contract type
- Permanent
Full-time equivalent salary
- £25583.00 - £25989.00
Pay scale
- scale NJC 5-6
What skills and experience we're looking for
Personal Attributes
Communication & Influence
- Communicates in a clear, accurate and succinct manner to delivering information to the right person ensuring they understand the message.
- Ensures that method of communication is appropriate to achieve the required result.
- Provides factual information as requested or re-directs requests to a more appropriate person.
- Asks open questions and ensures that there is no confusion or ambiguity to the listener.
Team working
- Acts in a manner consistent with team goals, standards and values, actively co-operating with colleagues in own area.
- Maintains open and honest relationships with colleagues and shows sensitivity to the needs and feelings of others.
- Sees other peoples points of view and encourages and respects views that are different from own.
- Works with the team to generate solutions and reach consensus.
Organisational Awareness
- Demonstrates a broad knowledge of the school’s and Trust’s activities and how they contribute to the school’s performance as a whole.
- Is able to describe the current activities in their area and whole school developments.
- Demonstrates how own job performance contributes to the school’s vision.
Adaptability
- Responds positively during times of change.
- Willingly co-operates with others and highlights potential problems in a positive and supporting way.
- Helps others to understand the need and reasons for change.
- Effectively implements new ideas and methods to adapt working practices.
- Helps plan, develop, set up and monitor systems and processes to effect change.
Qualifications and Experience
- At least NVQ Level 2 qualification or equivalent in Numeracy/Math and Literacy/Englis or equivalent qualification
- Maths and English GCSE, Grade C/4 or above
- NVQ Level 3 in Administration or equivalent qualification or experience
- Experience of using ICT for routine and pre-set purposes, including Microsoft Office applications e.g. word, excel.
- Previous experience of work in a school environment
- Proven experience of undertaking a wide range of clerical, administrative and/or financial work and working to deadlines
- Experience of cash handling, banking, maintaining financial records
- Experience of handling school data, including CTFs, assessment information, CENSUS, end of year transfer, pupil admissions.
- Willingness to undertake appropriate first aid training if required.
- Experience of using technology in educational setting
- Willingness to participate in relevant training and development opportunities
Knowledge and Understanding
- Awareness of school safeguarding procedures
- Awareness of inclusion, especially within a school setting.
- Ability to relate well to children and adults
- Knowledge of financial, personnel, health and safety regulations and procedures in a school setting
- Understanding of school communication, reputation within the community, and how to engage with the school community.
Professional Values and Practice
- Demonstrates high expectations for all pupils.
- Ability to build and maintain successful relationships with pupils and adults, treat them consistently, with respect and consideration.
- Ability to work collaboratively with colleagues both within school and other organisations and carry out the role effectively, knowing when to seek help and advice.
- Ability to improve your own practice through observations, evaluation and discussion with colleagues.
What the school offers its staff
Personal development and support
Wellbeing Support
Pension Scheme
Onsite parking
Further information about the job
Main Purpose
Under the guidance of the Senior Leaders: undertake general administrative, financial and organisational processes to ensure the smooth and efficient operation of the school.
Main Duties
Administration
Undertake typing and other ICT based tasks including the production of letters, reports and schedules etc.
Provide general administrative support e.g. photocopying, filing, emails and completing routine forms and responding to routine correspondence.
Maintain manual and electronic records and/or management information systems.
Maintain and collate school data within IRIS EdGen and other MIS systems, ensuring all information is up to date, including pupil records, admissions and CTFs, free school meals and assessment information. Liaise with School staff and provide reports of children with medical problems. This also includes overseeing Parent Evening bookings through the App.
Manage pupil admissions to school including liaising with Admissions Team, preparation of documents for new starters, in year transfers etc.
Take notes at meetings and circulate to attendees e.g. staff meetings where required.
Sorting and distributing the internal and external mail.
Undertake routine administration of school lettings and other uses of school premises.
Provide routine clerical support in relation to the production and distribution of specific materials e.g. school newsletters, school prospectus, school website/communication tools etc.
Prepare school certificates.
Attendance
Act as a member of the School Attendance Team – providing first day response calls to absent children, updating registers, tracking attendance, managing holiday requests and related FPN procedures under the guidance of senior staff.
Ongoing monitoring of attendance for all children to promote good attendance across the school.
Record accurately on Iris. Checking the registers each morning and afternoon.
Process and record children who arrive late, leave during the day and collected late at the end of the day.
Ensure SLT are kept informed of persistent absences and lates.
Be responsible for maintaining accurate records and to complete statistical returns regarding attendance as required by school, LA and DfE.
To provide parents / carers with termly traffic light attendance letters.
Email class teachers the weekly attendance figures.
Contribute towards developing whole school strategies to improve attendance.
Prepare certificates to reward good attendance.
Organisation
Undertake reception duties, responding promptly to all general telephone, face to face and email enquiries and routine correspondence. Where appropriate refer more complex matters to senior leads.
Manage school visitor signing in processes, including ID checks and DBS checks on arrival, ensuring all visitors are aware of school safeguarding protocols, signing in supply staff, contractors, parents and visitors. Also ensuring pupils are signed in and out as required during the day.
To meet and greet prospective parent/carers and to help with enquiries regarding admissions to the school. Administer CTF’s both incoming and outgoing using Iris and Secure access.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About St James' Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 161 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- St James' Church of England Primary School website
- Email address
- moira.winstanley@ldst.org.uk
- Phone number
- 01744 678545
St James CE Primary is a popular and successful school. We were judged ‘Good by Ofsted in February 2023’. As a Church of England school our Christian values underpin all that we do, and we have close links with the local church. We joined LDST in October 2018 to deepen these links and to continue to improve the education we provide to our children to enable them to reach their full potential.
Arranging a visit to St James' Church of England Primary School
To arrange a visit and increase the chance of a successful application email moira.winstanley@ldst.org.uk.
School location
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