School Office Receptionist / Administrator

Southfield School, Hatfield, Hertfordshire, AL10 8NN

Deadline is tomorrow

• Start date details

  ASAP

• Closing date

  18 June 2025 at 11:59pm

• Date listed

  20 May 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £24,790.00 Annually (FTE)

School Office Receptionist / Administrator job summary

Main purpose

To provide a welcoming, efficient and professional front-of-house service to visitors, pupils and staff. The receptionist plays a vital role in the day-to-day operation of the school office and is the first point of contact for the school.

Key Responsibilities

Front Desk Duties

Greet visitors, parents, staff and pupils warmly and professionally.

Manage visitor sign-in/sign-out procedures and ensure safeguarding protocols are followed.

Ensuring that all visitors details are recorded in the correct manner.

Answer incoming phone calls and emails; redirect or respond as appropriate.

Assesses and resolves day to day problems.

Administrative Support

Be responsible for the Admin Inbox, dealing with incoming emails.

Maintain student attendance records and handle absence reporting.

Assist with filing, photocopying, scanning and the distribution of school communications.

Respond to reception and visitor enquiries.

Provide Admin support as required.

Operating the InVentry system (training will be given)

General Office Support

Handle incoming and outgoing post and deliveries

Ensure the reception and foyer are always tidy and presentable.

Assist with the ordering of products/goods in line with school policy.

The duties and responsibilities listed above describe the post as it is at present. The postholder is expected to accept any reasonable alterations that may from time to time be necessary.

Person Specification Essential Skills and Experience

Previous experience in a receptionist or administrative role within a school office or education setting.

Excellent interpersonal and communication skills – both written and verbal.

Competent with Microsoft Office Suite and school database systems (e.g. Arbor, SIMS).

Strong organisational skills and attention to detail. Ability to handle confidential information with discretion.

Friendly, professional manner and a commitment to excellent customer service.

Most tasks require keyboard skills used with precision and speed. Desirable

Experience working in a school office with safeguarding procedures.

Knowledge of school operations and educational terminology.

Working Hours: Monday – Friday, 8.30am – 4.00pm, term-time, plus 10 days

Southfield is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS check and references

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Southfield School

• School type: Special school, ages 4 to 11
• School size: 88 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Southfield School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/southfield-school-hatfield

Dear Applicant,

Looking for a challenge? Have a desire to work in an environment where you can make a ‘real’ difference to the lives of young

people? If so, Southfield School could be the place for you.

We are a family where no two pupils are alike, and no two members of staff are alike. Our pupils all have challenging

communication difficulties/ASD and associated conditions.

Our school vision is to support all children, so they thrive during their time at Southfield School and are prepared socially,

emotionally, and academically for their next steps in education. Collaboration with parents and carers and the entire multidisciplinary

team who support our pupils is vital and key to our success.

Everyone plays a part in the future of our pupils with staff skills being utilised in order that we have a huge range of expertise, to

support our pupils and families.

We are looking for like-minded, resilient staff who are passionate and who can work in a team. See more about Southfield in

our School Video here: https://southfield-school.secure-primarysite.net/our-school/

Come and join us and make a difference to the lives of children every day.

School location

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