School Office Receptionist / Administrator
Southfield School, Hatfield, Hertfordshire, AL10 8NN6 days remaining to apply
Start date details
ASAP
Closing date
2 June 2025 at 11:59pm
Date listed
20 May 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £24,790.00 Annually (FTE)
School Office Receptionist / Administrator job summary
Main purpose
To provide a welcoming, efficient and professional front-of-house service to visitors, pupils and staff. The receptionist plays a vital role in the day-to-day operation of the school office and is the first point of contact for the school.
Key Responsibilities
Front Desk Duties
Greet visitors, parents, staff and pupils warmly and professionally.
Manage visitor sign-in/sign-out procedures and ensure safeguarding protocols are followed.
Ensuring that all visitors details are recorded in the correct manner.
Answer incoming phone calls and emails; redirect or respond as appropriate.
Assesses and resolves day to day problems.
Administrative Support
Be responsible for the Admin Inbox, dealing with incoming emails.
Maintain student attendance records and handle absence reporting.
Assist with filing, photocopying, scanning and the distribution of school communications.
Respond to reception and visitor enquiries.
Provide Admin support as required.
Operating the InVentry system (training will be given)
General Office Support
Handle incoming and outgoing post and deliveries
Ensure the reception and foyer are always tidy and presentable.
Assist with the ordering of products/goods in line with school policy.
The duties and responsibilities listed above describe the post as it is at present. The postholder is expected to accept any reasonable alterations that may from time to time be necessary.
Person Specification Essential Skills and Experience
Previous experience in a receptionist or administrative role within a school office or education setting.
Excellent interpersonal and communication skills – both written and verbal.
Competent with Microsoft Office Suite and school database systems (e.g. Arbor, SIMS).
Strong organisational skills and attention to detail. Ability to handle confidential information with discretion.
Friendly, professional manner and a commitment to excellent customer service.
Most tasks require keyboard skills used with precision and speed. Desirable
Experience working in a school office with safeguarding procedures.
Knowledge of school operations and educational terminology.
Working Hours: Monday – Friday, 8.30am – 4.00pm, term-time, plus 10 days
Southfield is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to an enhanced DBS check and references
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Southfield School
- School type
- Special school, ages 4 to 11
- School size
- 88 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Southfield School website
Dear Applicant,
Looking for a challenge? Have a desire to work in an environment where you can make a ‘real’ difference to the lives of young
people? If so, Southfield School could be the place for you.
We are a family where no two pupils are alike, and no two members of staff are alike. Our pupils all have challenging
communication difficulties/ASD and associated conditions.
Our school vision is to support all children, so they thrive during their time at Southfield School and are prepared socially,
emotionally, and academically for their next steps in education. Collaboration with parents and carers and the entire multidisciplinary
team who support our pupils is vital and key to our success.
Everyone plays a part in the future of our pupils with staff skills being utilised in order that we have a huge range of expertise, to
support our pupils and families.
We are looking for like-minded, resilient staff who are passionate and who can work in a team. See more about Southfield in
our School Video here: https://southfield-school.secure-primarysite.net/our-school/
Come and join us and make a difference to the lives of children every day.
School location
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