Sixth Form Administrator

Chellaston Academy, Derby, Derbyshire, DE73 5UB

9 days remaining to apply

• Start date details

  ASAP

• Closing date

  22 June 2025 at 12am (midnight)

• Date listed

  11 June 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: Scale 4 £25,907 - £27,592 FTE (£24,102 - £25,669 Pro-rata)

Sixth Form Administrator job summary

PURPOSE OF THE POST:

Purpose:  

To contribute to the success of the Sixth form by providing an efficient and effective administrative support and attendance management service. 

Main Duties

• Provide administrative and clerical support to the Head of Sixth Form and Deputy Head of Sixth Form, as required;
• Manage the diaries and in-trays of the Head of Sixth Form, ensuring they are fully prepared for meetings and in possession of relevant information in good time;
• Attend meetings and take minutes as required, and maintain files of meeting minutes;
• Monitor levels of student attendance in relation to school targets and provide accurate and timely management information to colleagues as required in respect of individual students, class groups, and year groups;
• Monitor turnstiles/biometrics to ensure that students are following signing in procedures correctly and they are where they should be;
• Monitor punctuality of students and take charge of the Punctuality Process Flow;
• Co-ordinate the 6^th form admissions process in consultation with the Head of 6^th Form via the platform Applicaa, administering both internal and external applications, requesting references for external applicants and organising interviews between staff and external applicants;
• Co-ordinate 6^th form events and activities, including parent consultations, open evenings, induction days, Higher Education evenings, visiting speakers and school photographs, overseeing all practical arrangements including accessibility and hospitality;
• Support during Parents’ Evenings, Post-16 Options events, Information Evenings;
• Maintain accurate and up-to-date student records and files, including archived files, storing these securely and in accordance with the Data Protection Act and other relevant legislation; 
• Support the Sixth Form team with regards to university applications via the UCAS platform;
• Provide information to staff for all other references for students including employment references;
• Record and monitor student destination data and higher education qualifications and degree class;
• Market the school’s Bursary Fund with students and parents;
• Process bursary applications in consultation with the Finance Team and in accordance with the academy’s policy;
• Oversee the attendance and performance of students in receipt of discretionary bursary payments in accordance with the school’s policy, and communicate payment decisions to the Finance Team; 
• Handle appeals in respect of non-payment decisions in respect of the discretionary bursary;
• Contribute to the academy’s attendance plan, ensuring attendance targets are achieved or exceeded, communicating any areas for concern to the Head of Sixth Form and Deputy Head of Sixth Form.
• Oversee the applications and support with the administration of the Sixth Form Minibuses.
• Liaise with the finance department, students and parents to ensure minibus payments are processed in a timely fashion.
• Receive telephone calls and messages from parents/carers reporting student absence, updating the school’s management information system (MIS) accordingly;
• Ensure registers are completed accurately and on time, liaising with staff as necessary;
• Follow up unexplained student absence with parents/carers in a sensitive and timely manner; including home visits where necessary alongside the Head of Sixth Form and Deputy Head of Sixth Form.
• Process all student leave of absence applications in line with the school’s attendance policy;
• To communicate effectively with staff, students, parents and outside organisations on all relevant matters;
• Undertake reception duties; welcoming visitors, maintaining a professional, safe and tidy office area, dealing with general enquiries and acting as a central point of contact for all day-to-day matters;
• Ensure the school’s signing in and out procedures are adhered to in respect of students and visitors, and that visitors are made aware of all relevant health and safety information;
• Process all incoming and outgoing mail, including internal mail;
• Ensure all printing/copying devices are in working order, reporting faults as necessary, and stocked with paper at all times;
• To develop and maintain positive relations between the school, parents and students; and
• Any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibility of the post.  

Why work for us?

•  At QEGSMAT, we value the hard work and dedication of our team members, and as such we believe that progression should be a simple process. That’s why we are proud to offer an Automatic Pay Review program, rather than the traditional annual pay and performance review, as part of our comprehensive benefits package.
• Continual access to CPD opportunities. QEGSMAT works with a large number of organisations to develop staff to fulfil their aspirations and potential. We are committed to providing first-rate training and development to all our staff within this evolving Trust.
• We are committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
• All staff have access to our Employee Assistance Programme, which provides confidential, independent and unbiased information and guidance 24/7. This can also include bespoke counselling sessions for staff if needed.
• All roles are subject to nationally agreed terms and conditions of service.
• Access to the Local Government Pension Scheme (LGPS) with employer contributions of 23.4% for Derbyshire support staff.
• Family friendly policies
• Access to Flu Vaccines
• Opportunity to work flexibly
• Access to 750+ discounts on everyday essentials via our benefits package with Vivup

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Chellaston Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1807 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Chellaston Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/chellaston-academy

At Chellaston Academy, we believe that academic outcomes are important, and our expectation is that we will achieve national progress standards. However, we do not measure the success of our students by their examination results alone. We believe developing the whole person to be vitally important as well. Students access a balanced curriculum, and we continually strive to develop characteristics such as self-confidence, self-belief and self-esteem and make sure individual talent is recognised and nurtured.

We believe that when the school, parents/carers and students share high expectations every child will achieve great things. This includes having an excellent attitude centred on respect, high standards of appearance, good manners, full attendance and punctuality.

We believe that Chellaston Academy is a vibrant and successful school where all students thrive through our shared principles of Question, Explore, Give and Succeed.

Question – All students are given the opportunity to question who they are and why they want to be; to question their understanding and their actions. They learn how to question in a considered way, and then to listen to the response.

Explore – At Chellaston we give students opportunities and experiences, both in and beyond the classroom, educating the whole child and afforded them, looking for new ways to accomplish their goals, examining others’ values and beliefs, and exploring the world around them.

Give – At Chellaston our staff and students are expected to give their very best in all that they do; they give their time and experience to help others, always giving equal respect to all.

Succeed – We are a successful school. Success is celebrated and promoted with all members in our community. We want all of our students to succeed – individually and as part of a team – to be courageous and to succeed with good spirit and humility, developing resilience and character to succeed, even if at first, they fail.

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