Sixth Form Administrator

Queen Elizabeth's Grammar School, Ashbourne, Derbyshire, DE6 1EP

16 days remaining to apply

• Start date details

  ASAP

• Closing date

  1 February 2026 at 12am (midnight)

• Date listed

  16 January 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: Pay Scale 4 – £12,798 - £13,630 Pro rata (£26,736 - £28,475 FTE)

Sixth Form Administrator job summary

Tapestry Learning Partnership is seeking to appoint an enthusiastic, well-organised, and supportive individual to join our dedicated Sixth Form Administrator at Queen Elizabeth’s Grammar School. The successful candidate will provide professional frontline service to students, parents, and visitors, working alongside a team of committed support staff.

Nestled in the picturesque Derbyshire Dales in the idyllic town of Ashbourne, Queen Elizabeth’s Grammar School is an academic and vibrant rural comprehensive school with a very successful Sixth Form.

Why Us?

You’ll be joining us at a very exciting time. In January 2026, two strong Trusts, QEGSMAT and Djanogly Learning Trust, came together to form Tapestry Learning Partnership. This new chapter brings incredible opportunities for collaboration and growth.

 Tapestry’s vision is for every child to succeed and flourish by providing an exceptional educational experience. We believe in the power of education to transform lives and are proud of our strong sense of community, our commitment to inclusion, and our culture of high expectations. 

As part of Tapestry Learning Partnership, you’ll benefit from:

• A supportive network of like-minded professionals who share a clear vision and values.
• High-quality, ongoing professional development for you and your team.
• A passionate, committed wider team focused on:
• Achieving the highest academic outcomes for all pupils.
• Driving social change through education.
• Providing exceptional pastoral care and enrichment opportunities.
• Bespoke support from the Trust’s central team, tailored to your school’s needs.
• Access to a range of employee benefits designed to promote health and wellbeing.

This is a fantastic opportunity to make a lasting impact in a school that is excited about its future.

Purpose of the Role:

• You will act as the first point of contact for all students, parents and visitors to the Boothby Campus, assisting with queries, providing information, and offering general advice and guidance in a timely and effective manner. 

Main Duties: 

• Undertake reception duties, welcoming visitors, maintaining a professional, safe and tidy reception area, dealing with general enquiries and being a first point of contact for all day-to-day matters.
• Ensure the school’s signing in and out procedures are adhered to in respect of students and visitors, and that visitors are made aware of all relevant health and safety information.
• Provide administrative and clerical support as required, including to the Head and Deputy Head of 6th form.
• Ensure all printing/copying devices are in working order and always stocked with paper, reporting faults as necessary.
• Attend meetings and take minutes as required and maintain files of meeting minutes.
• Process incoming and outgoing mail, including internal mail.
• In consultation with the Head of 6th Form, co-ordinate the sixth form admissions process, administering both internal and external applications, requesting references for external applicants and arranging interviews between staff and external applicants.
• Co-ordinate 6th form events and activities, including parent consultations, open evenings, induction days, Higher Education evenings, visiting speakers and school photographs, overseeing all practical arrangements including accessibility and hospitality.
• Maintain accurate and up-to-date student records and files, including archived files, storing these securely and in accordance with the Data Protection Act and other relevant legislation. 
• Provide information to staff for references for students as required.
• Help market and publicise the school’s Bursary Fund.
• Process Bursary Fund applications in accordance with the Bursary Fund Policy.
• Receive telephone calls and messages from parents/carers reporting student absence, updating the school’s management information system (MIS) accordingly.
• Register post 16 students arriving late.
• Ensure registers are completed accurately and on time, liaising with staff as necessary.
• Register students whose teacher is absent.
• Follow-up unexplained student absence with parents/carers in sensitive and timely manner. 
• Process all student leave of absence applications in line with the Attendance Policy.
• Communicate effectively with staff, students, parent/carers and outside organisations as required.
• Develop and maintain positive relations between the school, students, parents/carers and other stakeholders.
• Any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibility of the post.  

METHODS OF WORKING

The post holder is expected to:

• Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
• Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
• Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
• Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
• Adhere to all other relevant Trust and school policies and procedures.
• Undertake any training and professional development necessary to effectively carry out the duties of the post.
• Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children & young people and expect all staff and volunteers to share this commitment. It is a criminal offence to engage/seek to engage in regulated activity/regulated work with children, if you appear on the DBS barred list. All appointments are subject to an Enhanced DBS check/eligible to work in the UK.
Safeguarding policy can be found on our website. We may also consider performing an online presence check as part of our pre-employment checks.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Queen Elizabeth's Grammar School

• School type: Academy, Christian, ages 11 to 18
• Education phase: Secondary school
• School size: 1298 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Queen Elizabeth's Grammar School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/queen-elizabeth-s-grammar-school-de6-1ep

Nestled in the picturesque Derbyshire Dales in the idyllic town of Ashbourne, Queen Elizabeth’s Grammar School, Ashbourne Academy is an academic and vibrant rural comprehensive school with a very successful Sixth Form.

Queen Elizabeth’s Grammar School is a proud member of QEGSMAT. The Trust’s values are for students to ‘Question, Explore; Give; and Succeed’. Our exceptional staff, strong leadership, motivated children, as well as excellent facilities, provide the successful formula for this.

At QEGSMAT we believe and promote that exceptional workforce creates exceptional results; they transform lives and transform futures. We support every pupil to achieve their full potential and become a confident, resilient, and compassionate individual who can make a positive contribution to society.

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