Trust Finance and Operations Administration Officer
The Gallery Trust, Oxford, OX4 4DU20 days remaining to apply
Closing date
29 September 2025 at 10am
Date listed
9 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £32,553.37 - £35,243.94 Annually (Actual) 9 SCP 23-26 - Term time plus 4 weeks (42 weeks)
Trust Finance and Operations Administration Officer job summary
We are seeking an enthusiastic and motivated Trust Finance and Operations Administration Officer to support our business service team.
About the role
The Trust Finance and Operations Administration Officer will provide administrative support to the business service teams, inclusive of Finance, Estates and Digital Strategy. The role will support the ongoing development of high quality service delivery to Trust schools in the areas of Finance and Operations.
Some examples of our expectations include:
- Provide high quality day-to-day administrative support across finance and operations, carrying out a wide range of processing, data entry and administrative tasks
- Maintain accurate records of financial transactions and assist with monthly reconciliations and reporting
- Coordinate procurement activities, ensuring value for money and adherence to Trust procurement policies and legal thresholds
- Maintain and update the Trust’s contracts register, including service-level agreements, lease agreements, and preferred suppliers
- Support the Digital Strategy Manager with the coordination of Trust-wide IT projects and initiatives
- Assist the Estates Manager with the coordination of planned and reactive maintenance across all Trust sites
- Support compliance with statutory and H&S requirements by supporting the Estates manager with tracking certification, inspection dates, and contractor visits
More information about the job description can be found in our candidate information pack.
About You
- Excellent verbal and written communication skills
- Previous experience in an Administration role and an understanding of key principles required to deliver effective administration support
- Experience of working with Finance policies and procedures
- Experience of working within and developing policies
- Experience of managing inventories for assets
- Experience of project work
- Strong organisational skills and a clear understanding of the principles of effective administration
- The ability to prioritise in a busy working environment with multiple stakeholders
If you are passionate about making a difference to the lives of young people in special education and will enjoy a varied role, working across multiple functions, this is the ideal opportunity for you.
How to Apply
Interested candidates should complete the online application via the My New Term portal.
In compliance with Safer Recruitment guidelines, CV’s cannot be accepted and you will need to complete an online application form to be considered for this position
Closing Date: 9am 29 September 2025
Interviews to be held week commencing: 6 October 2025
For more information about this role can be found in our candidate information pack.
The Gallery Trust is committed to safeguarding and promoting the welfare of all children and expects all staff to share this commitment. Any offer of employment with The Gallery Trust is subject to verification of ID and qualifications, satisfactory evidence of the right to work in the UK, health clearance, NCTL and Enhanced Disclosure and Barring Check. The Gallery Trust is an equal opportunities employer, and we welcome applications from candidates from all ethnic and community backgrounds.
Further information about the job
Commitment to safeguarding
The Gallery Trust is committed to safeguarding and promoting the welfare of all children and expects all staff to share this commitment. Any offer of employment with The Gallery Trust is subject to verification of ID and qualifications, satisfactory evidence of the right to work in the UK, health clearance, NCTL and Enhanced Disclosure and Barring Check. The Gallery Trust is an equal opportunities employer, and we welcome applications from candidates from all ethnic and community backgrounds.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About The Gallery Trust
- Type
- Multi-academy trust
- Website
- The Gallery Trust website
The Gallery Trust is a Special Multi Academy Trust which is dedicated to improving outcomes for SEND learners in Oxfordshire. We strive to provide the best possible specialist learning experience for all pupils.
Our Strategic Aims
• Places where innovation drives learning – our schools have a clear purpose, they educate the whole child and prepare them for adulthood. Everything we do, from our curriculum offer to our pastoral care, is meaningful and driven by the needs of learners.
• Places where relationships drive engagement and achievement – our schools are built around exceptional relationships. We provide excellent experiences, growth, and opportunities for pupils and staff, and specialist working environments and resources.
• Places which provide exceptional knowledge and support – our schools are supported by a skilled and experienced central team which provides high quality school improvement and central support services.
• Places which inspire and influence – our schools are committed to collaborating with our local and national partners and communities to ensure that children and young people with SEND receive the education and opportunities they deserve.
Head office location
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