Administration Officer

Loxley Primary School, Sheffield, South Yorkshire, S6 6SG

23 days remaining to apply

• Job start date

  1 September 2026

• Closing date

  2 July 2026 at 3pm

• Date listed

  9 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Thursdays and Fridays – 8 hours per day, 39 weeks per year
• Contract type: Permanent
• Pay scale: Grade 5

What skills and experience we're looking for

Experience and Knowledge

• Experience of working in an administrative or office-based environment (essential), ideally within an education setting or similar (not essential)
• Good working knowledge of office systems, procedures and administrative processes (essential),
• Experience of maintaining accurate manual and computerised records (essential),
• Understanding of financial administration processes, including handling payments and basic budget monitoring (essential),
• Awareness of safeguarding, confidentiality and data protection requirements (essential),
• Knowledge of SIMS or similar school management systems (not essential).

Skills and Abilities

• Excellent organisational skills with the ability to prioritise workload and meet deadlines (essential),
• Strong attention to detail and accuracy in data entry, record keeping and reporting (essential),
• Effective communication and interpersonal skills, both written and verbal (essential),
• Ability to deal confidently and sensitively with pupils, parents, staff and external agencies(essential),
• Competent in the use of ICT, including Microsoft Office applications and online systems (essential),
• Ability to analyse and present information clearly(essential),
• Ability to work independently and as part of a team (essential),
• Ability to work under pressure and manage competing demands(essential),

Personal Qualities

• Professional, courteous and welcoming manner when dealing with visitors and enquiries (essential),
• Reliable, punctual and flexible approach to work (essential),
• Commitment to providing a high standard of administrative support (essential),
• Ability to maintain confidentiality and demonstrate integrity in handling sensitive information (essential),
• Proactive attitude with a willingness to take initiative and solve problems (essential),
• Commitment to continuous professional development (essential),

Additional Requirements

• Commitment to safeguarding and promoting the welfare of children and young people (essential),
• Understanding of and commitment to equal opportunities and inclusion(essential),
• Commitment to ensuring good attendance for all pupils following school and trust policies under the principals of ‘working together to improve school attendance’ (essential),
• Willingness to support the ethos, values and aims of the school and Trust (essential),
• Ability to follow policies, procedures and instructions from the leadership team (essential),
• Willingness to undertake training relevant to the role (essential),

What the school offers its staff

We can offer the successful candidate, a pleasant working environment, a friendly and supportive staff team to work alongside and co-operation from an existing administration officer who will work during the other part of the working week.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

We are seeking to appoint an enthusiastic, reliable and well-organised person with suitable experience or similar transferrable skills to become a part-time administration officer at Loxley Primary School. The successful candidate will be expected to provide high quality support to the school and undertake general office duties and tasks. You will need to possess a good knowledge of office procedures and have excellent interpersonal and communication skills. You should have the ability to work effectively, sometimes under pressure, both as part of the whole school’s staff team and independently. The successful candidate will need to demonstrate that they can work collaboratively on whole school goals following the school and trust’s ethos and policies, taking direction from the school’s leadership team as appropriate.

Duties include; answering and directing incoming calls, processing incoming and outgoing mail, dealing with face to face enquiries and welcoming visitors. You will be required to provide routine administrative support including, the use of standard and bespoke office software, filing, faxing, emails, data input and correspondence. You will need to maintain manual and computerised records and undertake financial administration. Applicants should possess excellent I.T. skills and be confident in the use of Microsoft Office and online payment software applications. A working knowledge of SIMS would be advantageous but is not essential.

Application forms can be requested by contacting the school office either via enquiries@loxley.sheffield.sch.uk or by telephoning 0114 2344510. Completed application forms should be returned to Loxley Primary School via enquiries@loxley.sheffield.sch.uk

Commitment to safeguarding

Loxley Primary School is committed to safeguarding and promoting the welfare and safety of children and young people and expects all staff to share this commitment. All shortlisted candidates will be required to complete a self-disclosure form. Successful candidates will also be required to undergo an enhanced disclosure and barring services check. We are committed to equal opportunities in all aspects of the recruitment process. Appointments are made subject to an Enhanced Disclosure and Barring Service check, Occupational Health assessment and satisfactory references.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Admin & Clerical Job description L3 Grade 5 June 2026.docx - 46.8 KB (opens in new tab)

Personal Specification Admin officer June 2026.docx - 22 KB (opens in new tab)

About Loxley Primary School

• School type: Academies, Does not apply, ages 4 to 11
• Education phase: Primary school
• School size: 209 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Loxley Primary School website
• Email address: enquiries@loxley.sheffield.sch.uk
• Phone number: 0114 2344510
• See more jobs: teaching-vacancies.service.gov.uk/organisations/loxley-primary-school-sheffield

Loxley Primary School is a popular village school on the northern outskirts of the city. The school is judged as Outstanding by Ofsted. Our aim is to provide children with high quality, deep and engaging learning which will offer secure knowledge and skills to help them become successful, confident, caring and responsible citizens. We have high expectations for all our children in terms of their work and behaviour, offering both challenge and support, to enable them to achieve their very best. We are often told our learning community has a “family feel” where children are widely known and are both respected and respectful.

We are proud to be part of Peak Edge, a strong and supportive Trust that works collaboratively to share expertise, resources, and best practice. Being part of Peak Edge means our staff benefit from high-quality professional development, opportunities for career progression, and access to a network of colleagues who are passionate about delivering exceptional education.

Arranging a visit to Loxley Primary School

To arrange a visit and increase the chance of a successful application email enquiries@loxley.sheffield.sch.uk.

School location

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