Administration Officer
Sybourn Primary School, London, E17 8HA15 days remaining to apply
Start date details
ASAP
Closing date
6 November 2026 at 11:59pm
Date listed
22 October 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £31,290.00 - £33,129.00 Annually (FTE) Term-Time + 5 Inset days & 4 Plus days
Administration Officer job summary
Under the direction/instruction of the Office Manager / Head of School /SLT, provide routine general, clerical and administrative support to the school.
To ensure that there is a high quality first point of contact service given to all parents, carers and visitors to the school.
To ensure that the reception desk is covered at all time
To undertake initial responses to all enquiries from parent/carers, visitors or general public at reception stringently adhering to the school’s safeguarding procedures.
To receive and relay promptly any telephone or other messages.
To ensure that all visitors and callers to the school are courteously and correctly received and to deal sensitively with anxious, distressed or impatient callers, whether by telephone or in person.
To ensure that all visitors are signing in according to the Safeguarding procedures of the school. Ensuring ID and vetting forms are seen before allowing visitors around school.
To show awareness for the school’s security at all times.
Manage specific computer modules.
To communicate effectively, both orally and in writing with outside, agencies, parents, staff and local community.
At the discretion of the Head of School, to open and distribute incoming mail. Despatch outgoing mail, maintain supplies of stationery, postal stamps and assist with general postal/returns arrangements.
To advise parents/carers about school uniform service and lost property.
Managing and monitoring stock processes.
Monitor and manage school stock resources including general supplies, photocopier supplies and to include receipting and checking of all deliveries
Distribution of stock and deliveries after liaison with School Office Manager or SSO.
To keep school notice boards in the staffroom updated liaising with the Head of School/ SLT.
Assisting with arrangements for visits by school nurse, photographer etc.
To maintain a stock of First Aid Items.
To prepare and maintain First Aid boxes for Playtimes and Lunchtimes.
To prepare and maintain First Aid Boxes to be taken on visits
Administer first aid/welfare duties, looking after sick pupils, liaising with parents/staff.
Arrange/undertake care plan meetings with Parents/carers regarding health issue with pupil.
To undertake risk assessments for children returning from absence due to injury or other health conditions.
To share responsibility for the use of the medical room/office, ensuring that it is maintained to a high standard of cleanliness by the cleaning staff, reporting any deficiencies accordingly.
Reception - visitor management, telephone and e-mail messages distribution.
Provide routine clerical support e.g. photocopying/laminating, filing, e-mailing, complete standard forms, respond to routine correspondence.
Maintain manual and computerised records/management information systems e.g. Arbor, Inventry, Evolve.
Produce lists information/data as required
Undertake typing and word-processing and other IT based tasks
Take notes at meetings
Undertake a variety of administrative procedures.
Maintain and collate pupils reports and records
Assisting with Hospitality arrangements
Inputting data to Arbor, Hub, Evolve and other relevant IT systems
Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Be aware of and support differences and ensure equal opportunities for all.
Contribute to the overall ethos/work of the school.
Appreciate and support the role of other professionals.
Attend and participate in relevant meetings as required.
Participate in training and other learning activities and performance development as required.
Any other general office duties or school requirements as directed by the Head of school, SLT or Office Manager.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Sybourn Primary School
- Organisation type
- Academy, ages 2 to 11
- Education phase
- Primary school
- Size
- 521 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
Primary
School location
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