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Finance Administrator
King Edward VI Camp Hill School for Boys, Birmingham, West Midlands, B14 7QJ18 days remaining to apply
Start date details
July 2026
Closing date
13 April 2026 at 9am
Date listed
26 March 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time: Part time hours available on negotiation (minimum 0.6)
Contract type
- Permanent
Pay scale
- SCP 10-12
What skills and experience we're looking for
Purpose of the role
The King Edward VI Academy Trust Birmingham (“the Academy Trust”) was established in 2017 and is made up of the twelve academies - six selective academies and six non-selective academies. Our overarching mission is “to make Birmingham the best place to be educated in the UK”.
To provide efficient, accurate, and timely financial administrative support within the school, ensuring compliance with school policies, financial regulations, and statutory requirements. The postholder will support the smooth running of financial operations, helping the school maintain strong financial governance and value for money.
This role is based within the school, and there are dual line management responsibilities to both the school and the Academy Trust Finance Team.
Principle responsibilities and duties
Financial Administration
Process purchase orders, invoices, delivery notes and credit notes in line with the Academy Trust’s financial procedures
Maintain accurate financial records using the Academy Trust’s finance management system (PSF)
Assist with monitoring departmental budgets and provide up-to-date budget information to budget holders
Support bank reconciliations and petty cash management
Process staff expense claims and assist with payroll administration where required
Monitor and action the orders inbox (in addition to own inbox)
Authorise purchase orders under £250 directly on PSF
Email purchase orders to suppliers using the automated system after correct approval levels
Record incoming invoices on an Excel spreadsheet
Contact suppliers to correct invoice discrepancies or raise queries
Forward approved invoices to Trust Finance with codings, GRN numbers, and authorisation
Deal with order‑related queries raised by Budget Holders (e.g., items not received)
Deal with supplier queries relating to outstanding invoice payments
General responsibilities and duties
Income & Receipts Management
- Reconcile income from ParentPay
- Handle cash and cheque payments, ensuring secure recording, storage, and bank deposits
- Oversee school trip finance on Parent/Arbor, monitor payments, posting income for trips
- Managing finance on ParentPay/Arbor; exam payments, student debt, fundraising,
- School’s credit card; making purchases for staff or trips, retrieve approval from the headmaster, reconciling statements
Procurement & Compliance
- Ensure best value by obtaining quotes and supporting procurement processes.
- Assist with financial returns required by the Local Authority, Academy Trust, DfE or ESFA (as applicable).
General Administrative Duties
- Work on the reception desk 1 day a week
- Maintain filing systems, including digital records, in accordance with GDPR
- Provide general office support when required, including reception cover or administrative tasks during busy periods
- Adhere to school policies, including safeguarding, financial regulations, and data protection requirements
- Carry out first aid duties for students (first call and second call on a rota basis)
- Check supplier statements and request missing invoices or chase authorisation
- Check Amazon account for unpaid invoices and chase corresponding authorisations
- Monitor open commitments (using Commitment Reports) and resolve anomalies or escalate to Trust Finance
- Ensure new Budget Holders are set up on PSF and request user creation via Trust Finance
- Provide PSF training for new Budget Holders
- Deliver refresher training for all Budget Holders as needed
- Monitor general stationery supplies and raise purchase orders as required
- Monitor departmental capitation spend using the PSF reporting suite
- Provide backup cover for telephone calls and reception visitors
Wider Responsibilities
- To develop a clear understanding of the Academy Trust’s vision, mission and strategic aims and to actively support these
- To remain up to date with the Academy Trust’s policies, procedures and code of conduct and always uphold these
- To identify and undertake relevant training to enable continuing professional development, where resources allow
- To prepare for and proactively engage in the performance review cycle with your line manager
- To attend appropriate internal and external meetings, as directed by your line manager
- To undertake such other duties as are agreed as being in keeping with the general nature of the job and its grade
The successful candidate will be required to fulfil an enhanced DBS check.
This job description reflects the current requirements of the post. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description. Job descriptions will be updated or amended from time to time to reflect such changes.
Person Specification
Essential
Knowledge and experience
- Experience working in a finance or administrative role
- Ability to work independently and as part of a team
- Proficient in Microsoft Excel, Word, and general IT systems
- Strong numeracy skills and accuracy in financial data entry
- Strong numeracy skills and accuracy in financial data entry
- High attention to detail and commitment to maintaining accuracy
- Strong communication skills and a professional manner
- Excellent organisational skills and ability to prioritise workload.
Desirable
- Experience working in a school or education setting
- Familiarity with SIMS, FMS, Arbor, PSF, or similar school systems
- Understanding of school financial procedures, DfE guidance, or academy handbook requirements
- Experience handling confidential data and working within GDPR guidelines
- Experience using finance software or MIS systems (training can be provided)
AAT Level 2 or above (or willingness to work towards).
Qualifications
GCSEs (or equivalent) including English and Maths at Grade C/4 or above.
Evidence of continuous professional development.
Business administration or finance-related qualification.
Training in safeguarding, GDPR, or school finance systems (can be provided after appointment).
Competencies
Building capacity
Influencing and persuading
Acting on integrity
Delivering at pace
Delivering quality
Team focussed
Coaching management style
Proactivity
Flexibility
Reliable and adaptable
What the school offers its staff
The Trust offers a competitive benefits package, including:
- Pay and terms and conditions in line with nationally agreed terms and conditions.
- 25 days’ holiday per year (rising according to length of service), plus 8 bank holidays and 4 concessionary days where the School is closed.
- Membership of a regulated Pension Scheme.
- Access to training courses and funding towards role-related professional qualifications for eligible employees.
- A programme of Continuing Professional Development, including apprenticeships.
- Free parking on the School site.
- Free access to the school gym (where applicable).
- Free access to an Employee Assistance Programme offering free, 24-hour confidential assistance.
- Long service award after 25 years’ continuous service.
- A cycle to work scheme paid through salary sacrifice for eligible employees.
- Access to Birmingham Hospital Saturday Fund (BHSF) for cashback on health-related purchases.
- Annual flu vaccinations.
- Death in service benefit provided through pension provider.
- UAC discounted summer camps – 50% off fees.
These non-contractual benefits may be subject to change at any time.
Further information about the job
Commitment to safeguarding
Our role in school is clearly defined by statutory Department for Education (DfE) guidance - Keeping Children Safe in Education. Our duties form an important part of the wider safeguarding system for children and mean that we will always consider what is in the best interests of the child.
All schools have a Designated Safeguarding Lead (DSL) and at Camp Hill Boys it is Mr Andrew Caves, the Deputy Head (Pastoral). If you have any concerns or queries of a safeguarding nature, please contact him or your son's Head of Year.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About King Edward VI Camp Hill School for Boys
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- School size
- 1054 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- King Edward VI Camp Hill School for Boys website
- Email address
- l.may@chb.kevibham.org
Welcome to King Edward VI Camp Hill School for Boys. We are a caring community where everyone can do and be their best. We strive to support our students through the ups and downs of life so that they can lead a happy and fulfilled life as much as possible. We pride ourselves in our breath-taking array of opportunities, both in our traditional academic curriculum and across our extra-curricular and enrichment programme.
The original school opened at Camp Hill, close to the city centre, in 1883 and moved to Kings Heath in 1956 because the original site was proving too small for a growing school. Camp Hill is a warm and welcoming community – where expectations and standards are high, and where a well-rounded education helps to prepare boys for the challenges and opportunities of adult life. Camp Hill Boys shares a beautiful campus with our sister school and can genuinely claim to be one of the highest achieving and best equipped schools in the country.
The boys are inspired by their excellent, well qualified teachers and are supported by parents, Governors and Old Boys. As a result, every year, Camp Hill Boys features prominently in national league tables for examination results and value added statistics which measure the attainment and progress of the boys. The students are ambitious and take their academic studies seriously, and they balance their priorities well – engaging fully in sport, music, arts, drama, chess and the extensive range of activities and leadership opportunities available at Camp Hill.
These views of the school were supported by Ofsted reports in 2000, 2006 and 2009 which judged the school to be “outstanding”. More importantly, the Inspectors found that Camp Hill was committed to go on improving, stating it has a “relentless pursuit of excellence in all aspects of the school’s work”.
Hopefully, our website will give you a flavour of our school. Education for able boys should be about challenge and enjoyment. They should feel supported and cared for as they grow up in a community which expects and delivers the highest standards.
Arranging a visit to King Edward VI Camp Hill School for Boys
To arrange a visit and increase the chance of a successful application email l.may@chb.kevibham.org.
School location
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