Receptionist and Admin Assistant

Marylebone Boys' School, London, W2 1QZ

11 days remaining to apply

• Job start date

  17 August 2026

• Closing date

  6 July 2026 at 8am

• Date listed

  24 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £28,000.00 Annually (FTE)

Receptionist and Admin Assistant job summary

Purpose of Job

The Receptionist is the first point of call for visitors to the school, parents, staff and pupils.

As the ‘face’ of the school, the receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner.

In addition, it is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach to work, as no two days are the same.

The receptionist is also required to support the school office function with various administrative tasks, requiring a good level of IT skills.

Main Responsibilities and Tasks

Act as the first point of contact for the school, welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, ensuring that appropriate actions are taken on a timely basis

Manage the school telephone system, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face-to-face enquiries

Always ensuring the safety and security of the school, making sure that the front door is locked and entry to the premises controlled

Controlling the signing in/out procedure of all visitors and in accordance with our safeguarding procedures. Issuing passes, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave

Manage the booking of school meeting rooms

Producing and maintaining daily school fire registers

Liaising with staff for the delivery and collection of parcels

Taking deliveries and liaising with facilities staff regarding goods inwards

Providing “front of house” welcome to visitors at public school events such e.g. open evenings, parents evenings. This is conducted on a rota basis with other employees

• Provide administration support to the Attendance Officer to ensure the accurate recording of pupil absence data, including the registration of late arriving of pupils on our management information records.
• Carrying out photocopying requests from members of teaching staff.
• Undertake administration tasks to support the Senior Leadership Team (eg preparing correspondence, scheduling appointments, data input eg finance invoices or pupil information, produce lists/information as required).

Undertake administrative duties using Office 365, MS Word, MS Excel and other relevant IT packages including Arbor, InVentry and Access Financials.

Ensure that the reception area is always clean and tidy and liaising with cleaning staff where remedial action is required.

Person Specification

We are looking for someone who has excellent interpersonal, communication and administration skills. The receptionist will be the first face of MBS and plays an important role in marketing the school to all visitors, parents and students.

CORE SKILLS

Essential

Highly efficient and organised

Able to prioritise and work with pace during busy period

Calm and professional

Ability to deal with confidentiality

Excellent attendance and punctuality

Ability to communicate well both in written form and verbally

Confident in dealing with a range of stakeholders

Initiative and resourcefulness

Excellent telephone manner

QUALIFICATIONS

Essential

GCSE English or equivalent

EXPERIENCE

Essential

Office 365

Management information systems

Desirable

Has worked in other front of house roles

A Arbor

InVentry

Access Financials

OTHER ESSENTIAL REQUITEMENTS

Enjoy working in an urban educational setting

Sense of humour

Adaptability

Enjoys change and a challenge

Ability to confidently engage with teenagers and their parents, staff and visitors

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Marylebone Boys' School

• School type: Free School, ages 11 to 19
• Education phase: Secondary school
• School size: 634 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• School website: Marylebone Boys' School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/marylebone-boys-school

A boys' secondary Free School with 600 boys in Years 7 - 11 and a mixed Sixth Form which opened in September 2019.

School location

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