Receptionist and Office Administrator

Ashwood Spencer Academy, Derby, Derbyshire, DE24 8FT

32 days remaining to apply

• Start date details

  ASAP

• Closing date

  17 April 2026 at 1pm

• Date listed

  2 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £16,996.00 - £18,093.00 Annually (Actual) NJC 2-6. 30 hours per week, 8:30 - 2:30 PM. Term Time Only

Receptionist and Office Administrator job summary

Do you enjoy welcoming people with a friendly smile?

Are you organised and happy to help wherever you can in a very busy office where no two days are ever the same.

Ashwood Spencer Academy are looking to appoint an enthusiastic Receptionist/Admin Assistant who thrives on a challenge to join our friendly, busy office. You will be the first person that visitors, parents and pupils meet, helping to create a warm and welcoming atmosphere every day. In this role you will also ensure all visitors, staff and pupils are greeted politely and supported to a high standard.

Main Duties:

• To receive and welcome all visitors to the school in a friendly and professional manner.
• Process ID and other safeguarding checks for all visitors in accordance with the Trust safeguarding procedures ensuring that everyone is signed in and out and wearing appropriate identification.
• To seek to ensure the safety and welfare of pupils by being aware of unexpected visitors and reporting to senior management team any concerns.
• To ensure that all queries, either in person or by telephone are dealt with efficiently and appropriately and disseminating any messages to the relevant people using school system which include email and Microsoft Teams.
• Managing late pupil arrivals:
• signing in using sign in system
• lunch request update on school system
• Escorting children to their classroom
• To liaise with class teachers for booking of trips
• Reprographics

To learn more about this role, please view the full job description and person specification.

Ashwood Spencer Academy joined Spencer Academies Trust in November 2018 and has gone from strength to strength each academic year. We have approximately 670 pupils on roll from nursery to year 6 and we are proud of our changing, diverse school community. Ashwood Spencer is at the heart of the community and is committed to improving educational outcomes for all our pupils. In October 2022, we received the IQM Inclusion Quality Mark with Centre of Excellence status and in October 2025, we achieved 'Flagship School Status'. In our Ofsted inspection in February 2023, we were recognised as a ‘good’ school and we want to continue to improve on that status, by making the staff, pupils and community experience at Ashwood a magical one.

We are fully committed to our ethos of ‘Working together to believe and achieve’.

We work hard to make Ashwood a place to DREAM:

Determined risk takers who want to succeed

Resilient and respectful learners

Expressive communicators

Ambitious achievers, unafraid of mistakes

Magic happens when you dream

Early application is strongly encouraged as we reserve the right to interview and close the advert ahead of the closing date.

Spencer Academies Trust is committed to safeguarding and promoting the welfare of all our children and young people. Therefore, we expect everyone to share this commitment. All appointments are subject to satisfactory pre- employment checks, including a satisfactory Enhanced criminal records with Barred List Check through the Disclosure and Barring Service (DBS) and the completion of Level 2 Safeguarding training. It is an offence to apply for the role if an applicant is barred from engaging in regulated activity relevant to children (where the role involves this type of regulated activity).

The Trust and its member academies are committed to promoting equality and diversity in both employment and education provision. We aim to ensure that students, parents, governors, employees, contractors, partners, clients and other stakeholders within the Trust community are treated fairly, and with dignity and respect regardless of Protected Characteristics.

Spencer Academies Trust is a Disability Confident Committed Employer.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Ashwood Spencer Academy

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 651 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Ashwood Spencer Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/ashwood-spencer-academy

Ashwood Spencer Academy part of Spencer Academies Trust
Amber Street, Derby, DE24 8FT.
Ashwood is a friendly primary academy in the Southern Derbyshire community of Osmaston. The Principal is Mrs Baines-Chambers. Children are welcomed from early years through to 11
We are dedicated to providing exemplary teaching and learning for all our children. Our DREAM curriculum ensures creativity is at its heart- encouraging oracy, tolerance and collaboration. Our aim is to develop respectful individuals, who aspire to follow their DREAMs.

Ashwood is a magical place that offers enriching experiences within a loving and stimulating environment. At Ashwood we value our close relationships with our parents, governors and the community; working in partnership to enable our pupils to have the best possible start in their educational journey.

Spencer Academies Trust is an educational charity and academy sponsor, which is committed to ensuring that every child, regardless of background, has access to an outstanding education and real choices in life. We have a successful track record of providing high quality teaching and learning which ensures improved outcomes for children and young people. The Trust mission statement reflects our vision and aim for all Trust schools. Our highly-successful network of 17 schools (8 Secondary and 9 Primary) educates students across Nottinghamshire, Derbyshire, Nottingham City, Derby City and Leicestershire:

Vision
Spencer Academies Trust is an exceptional Trust, which provides an outstanding education for local children. Our Trust is a model of national excellence. We work collaboratively to achieve the best possible outcomes for all young people, in an environment where partnership is valued and success is celebrated. Our education delivers real life experiences for students, promotes independent enquiry and stimulates intellectual curiosity; whilst developing a strong sense of individual responsibility and a personal belief and confidence. All of our students fulfil their potential and make unparalleled progress. They are fully prepared for the next phase of their education and have unrivalled opportunities to become future leaders.

We Believe:
 All children have a right to a quality education regardless of background or ability, and have an entitlement to the opportunity of a secure progression route in their learning and development.
 Schools are stronger when they work in collaboration with each other, operate within a ‘family’ and are open to a true sense of partnership.
 We grow the effectiveness and sustainability of our schools by developing the people within them, and that through shared and equitable responsibility for quality and outcomes; we achieve more.

School location

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