Prime Objectives of the Post
As an active member of the Leadership and Management Team be responsible for promoting the highest standards of business ethos, underpinning the values and vision of the School.
To be responsible for strategic planning in relation to the business and support services of the School.
To be responsible for personnel management; premises/catering management; admissions and attendance management; administration; finance; training and development of non-classroom based staff and all matters within the management of the School which are supportive to, but do not directly involve teaching and learning.
Leadership & Management:
• When required attend governing body meetings to report on all strategic management as required
• Negotiate and influence strategic decision making within the School Leadership Team
• Plan and manage change in accordance with the school development/strategic plan.
Personnel:
• Line manage and appraise all non-class based staff
• Record staff absence and carry out monthly absence claims
• Liaise and assist the Leadership Team with staff appointments; absence reporting; HR/Payroll queries etc; induction; exit interviews etc.
• Maintain staff records on SIMS
• Be responsible for DBS checks and the Single Central Register
• Maintain training records of all staff and ensure mandatory training is kept up to date
• Seek advice in relation to HR issues as appropriate.
Premises:
• Ensure alongside the premises staff the security of the school site
• Work alongside the Headteacher on monitoring capital and CIF funding budgets and ensure that all ongoing projects are managed appropriately
• Manage the lettings of school premises to external hirers
• Ensure full H&S and Catering compliance is being undertaken and liaise with the Headteacher in relation to audits and risk management
• Ensure the Emergency Management Plan is kept up to date
• Take responsibility for the main H&S issues specific to the school and how they relate to pupils, staff, visitors and contractors including reporting accidents to the H&S Executive where appropriate
• Deal with insurance claims.
Admissions:
• Plan and lead delivery of the School’s marketing, public relations and admissions strategies, on designing the marketing strategy, organising events, managing the admissions processes, ensuring positive marketing communication and promoting the School to external stakeholders
• Responsible for the collation of admissions on behalf of the School.
Administration:
• Establish and use effective methods to review and improve administrative systems
• Prepare information for publications and returns for the DFE; LA and other agencies and stakeholders within statutory guidelines as appropriate including termly Census and Pupil Premium data
• Take responsibility for the MIS system including set up of academic year, assessment data and reporting
• Be responsible for the up to date data collection of both pupil and staff information
• Communicate the strategy and relevant policies in the use of technology across the school, including Data Protection.
Finance:
• Oversee day-to day financial management including orders, invoices, BACS runs, credit card purchases and reconciliation
• Month / year end reporting as required
• Monitoring the budget in liaison with the Headteacher, including future year forecasting
• Supporting the Headteacher and colleagues of the School in the financial management within the budget set by the Trust Board
• Monitor and control income and expenditure in relation to the School’s Catering Service, Early Years provision and Out of School Club
• Support SMT colleagues in the use of specific grant funding and associated action plans, including monitoring and reporting
• Oversee monthly overtime, supply timesheets etc
• Support the proper collection, reconciliation and banking of any monies received
• Be responsible for the School Fund including the completion of Year End accounts
• Maximise income through lettings and other activities
• Manage, negotiate and monitor contracts, tenders and agreements for the provision of support services
• Maintain the furniture and AV inventories.
Company secretary
• Responsible for convening meetings of the Academy Trust
• Advisory role to the Academy Trust
• Submitting the accounts/ annual return to Companies House
To undertake such other duties and responsibilities as may be reasonably requested by the Headteacher and Leadership Team.
To act at all times as an Ambassador for the School actively promoting its values and vision with all stakeholders.
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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