School Office Manager
Victory Primary School, London, SE17 1PT18 days remaining to apply
Start date details
September 2026
Closing date
1 June 2026 at 12pm (midday)
Date listed
14 May 2026
Job details
Job role
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Fixed term - 1 year (possible annual renewal)
Pay scale
- Pro rata Grade 6 (Spine Point 9 – 19, dependent on experience)
What skills and experience we're looking for
Organisation
1. Ensure the smooth and effective running of the school office and all administrative and communicative systems
2. Assist in the organisation of school trips in cooperation with other staff.
3. Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
4. Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school
5. Delegation of work to office staff as and when necessary
6. Liaison with senior school staff relating to work to be undertaken by the office
Leadership
1. Line manage the Office Administrator, kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals
2. Train and develop administrative staff as appropriate
3. Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally
4. Develop an office, kitchen and premises team that delivers and meets the needs of the school
5. Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same
Administration
1. Manage manual and computerised record/information systems
2. Analyse and evaluate data/information and produce reports/information/data as required
3. Provide personal, administrative and organisational support to other staff and the governing board
4. Oversee and organise the management of the pupil admissions procedure and maintain waiting lists
5. Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
6. Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
7. Manage and organise completed forms from parents/ carers
8. Organise and distribute incoming and outgoing post
9. Support the induction process for new staff and pupils
10. Book training courses for staff, when required
11. Assist SLT with ensuring there is sufficient staff cover when staff absences occur
12. Planning work schedules for your team and ensuring that they are aware of impending work projects, etc.
13. Identifying training needs of your team and bringing them to the attention of the HT for discussion
14. Maintaining sickness and holiday records of all staff
15. Monitoring the induction of any new member of the office, kitchen or premises staff
16. Create and maintain staff’s personnel files in accordance to LA expectations
Resource management
1. Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
2. Oversee and operate relevant equipment and IT packages (e.g. the school’s MIS system)
3. Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school
4. Assist with procurement and securing sponsorship/funding
5. Assist with marketing and promoting the school
6. Manage financial administration procedures and maintain appropriate records to satisfy audits
7. Assist with the monitoring of specific sections of the school budget
8. Manage office expenditure with an agreed budget
9. Manage service contracts
10. Assist the premises officer with the organisation of premises repairs
11. Manage school licences and insurances
12. Maintaining an inventory of school assets and ensuring their security
13. Have overall responsibility for the receipt, safekeeping and banking of all monies received.
14. Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available
Maintaining computerised databases of pupil and staff information, including:
1. Inputting and updating of all appropriate pupil and staff information and producing reports when required
2. Production of census
3. Assisting with examination entries
What the school offers its staff
At Victory School, we aim to create a welcoming, safe and caring environment, where all relationships are based on kindness. Children have respect for themselves, other people and the school environment. All members of the school model a positive attitude and mutual respect, in order to promote children’s positive self esteem and self discipline, whilst modelling and maintaining high expectations of good behaviour. Parents and carers actively support , model and encourage the positive behaviour of their child throughout their time at Victory school.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Victory Primary School
- School type
- Local authority maintained schools, ages 3 to 11
- Education phase
- Primary school
- School size
- 117 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Victory Primary School website
- Email address
- office@victory.southwark.sch.uk
Arranging a visit to Victory Primary School
To arrange a visit and increase the chance of a successful application email office@victory.southwark.sch.uk.
School location
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