Senior Administrator
Oak Tree School, Wokingham, Berkshire, RG41 5LP20 days remaining to apply
Start date details
ASAP
Closing date
1 November 2026 at 11:59pm
Date listed
11 October 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £25,410.00 Annually (Actual) Grade 5, SCP 12-17 Term Time Only plus 5 INSET days. Plus SEN Allowance.£1,590
Senior Administrator job summary
Oak Tree School is seeking an organised and responsive Senior Administrator to work with the Operations Manager and provide efficient administration for the school community.
Key Responsibilities:
U Understand the role of the Operations Manager and deputise as necessary.
With the support of the Operations Manager, manage the day-to-day administration duties within the school office, including dealing with correspondence, emails, telephone calls, letters, reports, reception cover, confidential correspondence, curriculum support, etc.
Responsible for maintaining the Bromcom student database (including address updates, UPNs and ULNs, dealing with Census errors).
Oversight of the Parents’ Evening process.
With the support of the Operations Manager, coordinate school events and assist with school staff events.
Deal with incoming and outgoing CTF queries in a timely manner for all Year groups.
Manage Website Updates and social media platforms, updating regularly with school events and information and ensure that we are presenting a positive image of the school and the wider Trust at all times.
Manage MCAS and Student Portal launch and administration.
Attendance
Monitor student attendance and punctuality daily, including first day calling, ensuring accurate recording on the school MIS.
Produce attendance letters, emails and text communications to parents in line with the school’s Attendance Policy and in discussion with the line manager.
Produce regular attendance reports to identify individuals and groups with poor attendance or unexplained absence, including formal attendance and punctuality reports.
Assist management with the completion and submission of statutory and operational returns including school census requirements and workforce census returns.
Create and review dummy census runs prior to submission dates to support data accuracy and compliance with DfE requirements.
Run reports from school information systems to support operational and strategic requirements.
Maintain accurate daily attendance records and work with the Education Welfare Officer to identify pupils with low attendance to support improved attendance and student outcomes.
To assist management with the completion and submission of complex forms and returns etc including those to outside agencies e.g. DFE - for example free school meals for all students.
Gather information for a weekly HT Update and create PowerPoint slides.
Line Management responsibility for the admin team.
Emergency first aid cover.
Comply fully with all relevant Health and Safety regulations, Safeguarding procedures and Risk AssessmentsThe Ideal Candidate
You will be able to coordinate competing daily requirements accurately and respond effectively to changing circumstances. You will maintain confidential information appropriately, communicate professionally with colleagues and external agencies, and contribute to a collaborative and responsive administrative service.
You will build positive working relationships with school and Trust leaders, colleagues, students, parents, carers and external partners. A strong commitment to safeguarding, equality and promoting the welfare of children and young people is essential.
About Oak Tree School
Oak Tree School is a calm, inclusive and aspirational learning environment where relationships come first and every young person is supported to thrive on their own terms. Our learners, aged 5-19, benefit from a personalised curriculum that blends academic learning with highly specialised therapeutic and developmental support. As a school created in September 2023 to meet the growing need for specialist places across the local community, we pride ourselves on offering a nurturing setting where pupils feel safe, valued and ready to flourish.
ABOUT MAIDEN ERLEGH TRUST
Maiden Erlegh Trust is a growing community of schools across Berkshire and Oxfordshire, working together to deliver the best possible education for every child and young person. With around 800 staff and 5000 students across nine schools, including primary, secondary, special, and alternative provision, we are proud of the diversity that shapes our expertise.
We Aim High, Be Inclusive, and Work Together. These values drive our focus on high-quality education for all, through collaboration, inclusion, and continuous improvement.
Through the Maiden Erlegh Institute, colleagues access high-quality professional learning at every stage of their career, supported by mentoring, leadership opportunities, and our annual MET Staff Conference—a day that unites our whole team in sharing best practice and learning.
Joining our Trust means being part of a community that invests in people and values expertise; it is about playing a direct role in shaping the lives and outcomes of young people.
You can learn more about working with us and hear from colleagues across our Trust by clicking here to visit our website.
Benefits of Working with Maiden Erlegh Trust
Staff wellbeing and professional development are central to how we work. Colleagues benefit from a wide range of opportunities and schemes, including:
Pension Scheme - Generous employer contributions through the Teachers’ Pension Scheme or Local Government Pension Scheme
Annual Leave - Generous entitlement, increasing with length of service
ME Day - One additional day’s leave each year for a significant personal event
Professional Development - Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities
Hybrid Working - Flexible working arrangements for eligible roles
Perkbox - Discounts, wellbeing resources and monthly perk points
Wellbeing and Health - Free flu vaccinations and eye tests (where eligible)
Employee Assistance Programme - 24/7 support and discount schemes
Mental Health First Aid Support
Recognition and Community - Celebrating achievements and milestones across #TeamMET
Employee Referral Scheme
Working for our Trust means contributing to something larger by supporting the education and life chances of children and young people every day.
Additional Information
If you believe this is an environment where you can thrive, develop and make a meaningful contribution, please contact recruitment@maidenerleghtrust.org for an informal discussion.
Applicants are encouraged to apply early, as we reserve the right to close the advert and interview at any time.
Maiden Erlegh Trust is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children. The successful candidate will be subject to an enhanced DBS check and satisfactory references.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Oak Tree School
- Organisation type
- Free School, ages 5 to 19
- Size
- 147 pupils enrolled
- Age range
- 5 to 19
- Ofsted report
- View Ofsted report
- Website
- Oak Tree School website
School location
Similar jobs nearby
Get a job alert when similar jobs are listed