Cover and Operations Administrator
The Queen Elizabeth's High School, Gainsborough, Gainsborough, Lincolnshire, DN21 2ST21 days remaining to apply
Start date details
As soon as possible
Closing date
25 September 2026 at 8am
Date listed
4 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week Monday to Friday, Term Time (29 working weeks per year)
Contract type
- Permanent
Full time equivalent salary
- Between £22,290 and £23,831 actual
Pay scale
- G4 (9-12)
What skills and experience we're looking for
Experience of working with SIMS
Experience working in a school environment
Strong ICT skills are essential, particularly in terms of spreadsheets, data handling, manipulation and output
An ability to communicate effectively both verbally, electronically and on paper with all stakeholders
Ability to work quickly and accurately on their own initiative
Preferably 2-3 years’ experience of a similar senior administrative role
A Levels or NVQ Level 3 (or equivalent qualification).
Excellent inter-personal and organisational skills
Knowledge of the education system
Self-starter and decision maker
Ability to handle sensitive and confidential information with complete discretion
What the school offers its staff
We
believe that QEHS is a great place to work. Please read the information in the job description and have a look at our website.
Further information about the job
MAIN DUTIES:
Cover Management & Coordination
1.Ensure effective daily organisation and deployment of staff cover for both planned and unplanned
teaching staff absences.
2.Liaise with teaching staff, Cover Supervisors, Heads of Department, external agencies, and supply
teachers to secure appropriate cover.
3.Manage and coordinate cover requirements during whole-school events, including trips, exams and
other calendar activities.
4.Plan staff absence proactively, where possible, to minimise disruption and reduce reliance on external
cover.
5.Allocate cover ensuring the best possible match between staff expertise and student needs.
6.Provide cover staff with clear, personalised timetables and relevant lesson information.
7.Communicate daily cover arrangements effectively to all staff, ensuring clarity and timeliness.
Timetabling, Rooming & Exam Support
8.Coordinate and manage room changes to ensure minimal disruption to teaching and learning.
9.Support the organisation and smooth running of internal and external examinations, including
room allocation and staffing requirements.
10.Work closely with curriculum and leadership teams to ensure alignment between cover, timetabling,
and school priorities.
11.Contribute to forward planning of school operations to ensure efficient use of resources and spaces
HR Administrative Support
12.Provide administrative support for HR processes, particularly in relation to staff absence management
and recruitment.
13.Record and monitor staff absence accurately using the school MIS and school systems.
14.Issue Return to Work documentation and alert Leadership Team members when absence triggers
are reached in line with policy.
15.Support recruitment processes, including coordination of candidate visits, interview scheduling,
and onboarding logistics.
16.Maintain accurate and confidential staff records in line with data protection requirements.
General Responsibilities
17.The postholder is expected to be flexible in undertaking duties and responsibilities attached to their
post and may be asked to perform other duties, which reasonably correspond to the general character
of the post and are commensurate with its level of responsibility
18.Contribute to continuous improvement of systems, processes, and practices within the role.
Commitment to safeguarding
Queen Elizabeth’s High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About The Queen Elizabeth's High School, Gainsborough
- Organisation type
- Local authority maintained school, ages 11 to 18
- Education phase
- Secondary school
- Size
- 1139 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- Email address
- recruitment@qehs.lincs.sch.uk
- Phone number
- 01427 612354
Local Authority secondary maintained grammar school.
Arranging a visit to The Queen Elizabeth's High School, Gainsborough
To arrange a visit and increase the chance of a successful application email recruitment@qehs.lincs.sch.uk.
School location
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